Keep it Together in Finale or Sibelius : Score & Parts in the same file

In the early days of Finale and Sibelius, individual parts were generated from a master score via a painful and aptly named process referred to as “Extraction”. The programs would dutifully export twenty or thirty cryptically named parts files onto your Desktop which would then need to be cleaned up and individually prepared for printing. Any subsequent changes to the score *also* required edits to one or more (or all) respective parts.

Today, parts are integrated within the score and the content is intelligently married. Sibelius calls its parts integration feature “Dynamic Parts“, while Finale labels their feature “Linked Parts“. In general, having scores and parts linked in one master file has proven to be a godsend, but there are some caveats.

Woodwind and brass instruments aren’t polyphonic.  With some notable quality control exceptions in currently published music, common practice is to have one instrument per staff in the parts. Ideally, woodwind and brass players should not be required to locate their lines from within a divisi part.

At the same time, the better organized an orchestral score is, the more readable it becomes. Generally scores with fewer systems are easier to read. Quite often, the requirement is for pairs of instruments appearing on a single staff wherever possible: Clarinet 1 and 2 on a single staff, Horn 1 and 3 on a single staff and so on. For this tutorial, we’ll start with divisi or chorded staves in the score, and create individual parts from these.

Let’s take a look at how each program currently integrates score and parts, and some ways we can make Finale and Sibelius best work to our advantage despite any limitations.

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On Location : Number Repeated Measures in Finale & Sibelius

When the same bar of music is repeated over and over, it’s common to indicate the the repeated pattern in subsequent bars using a single bar repeat sign, notated with a single slash with two dots:

However, if there are more than a few of these in a row, it’s pretty easy for the performers to get disoriented without some sort of numerical reference. So, it’s common practice to indicate the current number of the repeated measures by placing a number over every other measure, or every four measures:

In some cases, the numbers appear over every measure.

Sometimes, it’s desirable to number ostinato patterns which remain written out. That is, the one bar repeat sign doesn’t replace the notation, but the iterations of the pattern are numbered above each measure, or every n bars:

 

Both Finale and Sibelius offer tools to help you number repeated measures for either of these situations.

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On Location : Finale & Sibelius Rehearsal Marks

“From the top ?” . . .

Image source : “The Art of Music Engraving and Processing” by Ted Ross


“Thanks for the great rehearsal marks!” isn’t the type of compliment you’ll hear from musicians at a rehearsal. But even if they don’t always tell you, musicians really appreciate it when you make their job easier by providing clear location info in their parts.

Location info helps the musicians stay in sync. Entrance cues in parts are a good example. Different barline types help to define sections. Multi-measure rests that break logically with phrases can be a location aid. Bar numbers are particularly helpful when navigating linear scores. Key changes or tempo changes can also provide location info.


REHEARSAL MARKS


Rehearsal Marks allow the members of a band or orchestra of any size to quickly navigate to a specific point in the score together, in order to master more difficult passages in rehearsal.  (It’s also easier for the conductor or bandleader to say “Take it from Letter M” than “Take it from bar 167”). Even after the piece has been mastered, Rehearsal Marks continue to provide location signposts for the players, helping them to stay oriented during performances or additional rehearsals.

Finale and Sibelius allow you to easily change the appearance of Rehearsal Marks to make them stand out in your score and parts.

Font, size and attributes can all be customized.

Both programs dynamically update rehearsal marks if you insert, move or delete them, automating the sequence of Rehearsal Marks correctly regardless of the order in which you enter them.

You can restart the Rehearsal Mark sequence at any point in the score. In Finale, choose Edit Rehearsal Mark Sequence from the Expressions menu. In Sibelius 7, choose the drop down menu for Rehearsal Mark in the Text Tab. In Sibelius 6, choose Rehearsal Mark from the Create Menu.

In both Finale and Sibelius, you can choose whether Rehearsal Marks are displayed as Rehearsal Letters, Rehearsal Numbers, or Bar Numbers.

Rehearsal marks are assigned to key shortcuts, which can be customized. Default shortcuts are “M” in Finale or “CNTRL-R” (windows) or “CMND-R” (mac) in Sibelius.

Both programs allow to you insert a non-sequential rehearsal mark if needed, and to hide measure numbers at the locations of the Rehearsal Marks.

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Understanding & Improving Music Spacing in Finale and Sibelius

Note spacing on the computer is basically achieved by a mathematical formula. But music spacing is more than just notes – at any point in time, it’s a complex pairing of notes and various other musical information. Think of all of the variables that affect how the music looks on the page: stems, flags, accidentals, articulations, ties, lyrics, chord symbols… the list is a long one.

In order to give the best and most flexible results, the software’s music spacing feature should be able to provide three basic things : (a) mathematically perfect spacing (b) additional “event” spacing or “padding” in order to prevent collisions of specific objects (c) lyrical spacing, where music is theoretically spaced to fit the words instead of the words fitting the music.

If you look closely at how music is spaced by various music publishers, you’ll see that while no proportions are universally accepted, as a general rule, all of them follow similar practices.

In traditional plate engraving, music spacing is called “Punctuation”.

Even though Finale and Sibelius do a fair job of music spacing, there is definitely room for improvement. Hopefully, understanding how music spacing works in both programs will result in better looking scores and parts, regardless of which program you are working in. Of course, you may find yourself wishing for improvements you didn’t know you needed!

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Center Grand Pause (G.P. & other text) in Sibelius – Lines Method

Sometimes, such as when displaying “G.P.” text in an empty bar of score, it is desirable to be able to center the text between the barlines. While Sibelius doesn’t explicitly offer a “center text between barlines” feature when inputting  text, the ability to center any string of text attached to a Line makes this “centered in bar” justification possible.

In “Centering Grand Pause (G.P.) text in Sibelius – Symbols Method“, we covered a method of centering Grand Pause (G.P.) text using Symbols.

Sibelius has a “Centered Text” feature built into its Edit Lines dialog. You can immediately see this in action:

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Grand Pause ( G.P. ) Text in Sibelius – Symbols Method

Q: I’m trying to figure out a better mousetrap for dealing with Grand Pauses (GP) in Sibelius. When I use tempo text to create a grand pause in the score, it doesn’t center over bar rests in the score or the parts, so it requires a whole lot of tweaking in both places. I’m hoping there is a smarter, less laborious way to deal with this?

A: Good question. There is actually more than one approach we can take to address this question, in the absence of a true Sibelius feature to center text within a bar. In this tutorial, let’s take a look at the Symbols method:

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